VILLAGE OF PELHAM
BOARD OF TRUSTEES MEETING
TUESDAY, SEPTEMBER 7, 2004, 8:00 PM
VILLAGE HALL – 195 SPARKS AVENUE, PELHAM, NY
MINUTES
1. Call Public Meeting To Order
2. Pledge of Allegiance
3. Mayor’s Report
4. Trustees’ Reports
5. Village Administrator’s Report
6. Public Comment Approximate
StartingTime
# Agenda Items: of Discussion
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Personnel Matters |
8:30 p.m. |
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7 |
Authorizing an agreement with Shirley Brown, for financial consulting services (replacing David Coldrick). |
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8 |
Authorizing the appointment of two new firefighters in the Fire Department |
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9 |
Authorizing the appointment of a Laborer in the Public Works Dept. |
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Parking and Traffic |
9:00 p.m. |
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10 |
Fourth Avenue – Request for Speed Humps |
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11 |
Ancon Avenue – Request for Speed Humps |
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12 |
Lincoln Avenue and 9th Ave/Highbrook Ave. Intersection Review and Recommendation for changes. |
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13 |
Resolution to make parking rules in the Pelhamwood section consistent with those in the Heights |
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Procurement |
10:00 p.m. |
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14 |
Authorizing the award of contract 2004-08 for Survey work to survey two (2) village parcels of land. |
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Downtown Revitalization |
10:15 p.m. |
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15 |
Authorizing submission of a grant application to the Hudson River Greenway |
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16 |
Authorizing submission of a grant application to the Main Street program |
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Housekeeping |
10:30 p.m. |
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17 |
Old Business/New Business |
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18 |
Approval of claims and authorization of payment |
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19 |
Minutes – March 16, 2004, April 7, 2004, April 20, 2004 – Budget Adoption, May 4, 2004, May 18, 2004. |
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20 |
Adjournment |
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* Next meeting of the Board of Trustees – 8 p.m. Tuesday, September 21, 2004
Agenda is subject to change until the night of the meeting.
MINUTES OF A REGULAR MEETING OF THE VILLAGE OF PELHAM BOARD OF TRUSTEES
VILLAGE HALL, 195 SPARKS AVENUE, PELHAM, NEW YORK
September 7, 2004
Mayor Michael J. Clain called the meeting to order at 8:00 p.m., and the pledge of allegiance followed.
The following members of the Board of Trustees (BOT) were present:
Mayor Michael J. Clain, Trustees Ciro Greco, Mia Homan, Edward Hotchkiss, David Merrick, Peter Potocki and Michael Rozycki.
Village staff attending the meeting were:
Item #3 – Mayor’s Report: Mayor Clain reported on the following matters:
Item #4 – Trustees’ Reports:
Trustee Greco had no news to report
Trustee Potocki had the following to report:
Trustee Homan reported a number of complaints about the increased parking meter rates. Mayor Clain mentioned that the Village would review rates to see if businesses had been affected. Trustee Homan also reported she hoped to see the Village “gate” structures being repaired and completed within the next few weeks, and that the work was being performed by volunteers. She also mentioned the scheduled Vintage baseball game, ongoing negotiations with the CSEA, an upcoming 9/11 Memorial meeting, and the Board offered a consensus to propose Harmon Park for the memorial, along with materials and labor.
Trustee Rozycki commented on a couple of issues on flooding and that he would have more to report in a few weeks.
At this point, the Board proceeded on with the three appointments.
Item #7– Authorizing an agreement with Shirley Brown, for financial consulting services (replacing David Coldrick).
After discussion and on the motion of Trustee Homan, seconded by Trustee Rozycki, the following resolution was adopted by the Board of Trustees of the Village of Pelham by vote of seven in favor, none opposed, as follows:
RESOLUTION
AUTHORIZING THE HIRING OF
SHIRLEY BROWN OF OSSINING, NY
ON A PART-TIME BASIS
TO PERFORM FINANCIAL ACCOUNTING
AND CONSULTING SERVICES.
BE IT RESOLVED, that the Board of Trustees of the Village of Pelham hereby authorizes the hiring of Shirley Brown for Financial Accounting, Treasurer and Consulting services at an hourly rate of sixty-five dollars ($65) an hour, not to exceed the budgeted amount for such services of $24,000; and
BE IT FURTHER RESOLVED, that the Mayor and the Village Administrator are hereby authorized to take the necessary and appropriate actions to effect this authorization.
Item #8 -- Authorizing the appointment of two new firefighters in the Fire Department.
After discussion and on the motion of Trustee Greco, seconded by Trustee Homan, the following resolution was adopted by the Board of Trustees of the Village of Pelham by vote of seven in favor, none opposed, as follows:
AUTHORIZING THE APPOINTMENT OF FRANCESCO CAPPELLO
AS A FIREFIGHTER RECRUIT, PERMANENT APPOINTMENT
WITH THE VILLAGE OF PELHAM FIRE DEPARTMENT
BE IT RESOLVED, that the Board of Trustees of the Village of Pelham hereby authorizes the appointment of Francesco Cappello, effective Tuesday, September 7, 2004, to the position of Firefighter Recruit, Permanent appointment, without EMT, at a starting salary of $22,094, subject to the requirements of Civil Service, for a one-year probationary period, and authorizes the Mayor, the Village Administrator and the Fire Chief to take the necessary and appropriate actions to effect this appointment.
After discussion and on the motion of Trustee Greco, seconded by Trustee Homan, the following resolution was adopted by the Board of Trustees of the Village of Pelham by vote of seven in favor, none opposed, as follows:
AUTHORIZING THE APPOINTMENT OF KEVIN FRUSCIANTE
AS A FIREFIGHTER RECRUIT, WITH EMT,
CONTINGENT PERMANENT APPOINTMENT
WITH THE VILLAGE OF PELHAM FIRE DEPARTMENT
BE IT RESOLVED, that the Board of Trustees of the Village of Pelham hereby authorizes the appointment of Kevin Frusciante, Tuesday, September 7, 2004, to the position of Firefighter Recruit, Contingent Permanent appointment, with EMT, at a starting salary of $24,449.72, to fill the vacancy of Christopher Warn who is on disability leave, subject to the requirements of Civil Service, for a one-year probationary period, and authorizes the Mayor, the Village Administrator and the Fire Chief to take the necessary and appropriate actions to effect this appointment.
At this point, the Board returned to the Public Comment portion of the Agenda.
Item #6 – Public Comment:
Phil Perrorazio of Manning Circle asked about the status of the broken pipe on Brookside, the meter keys, and commented the Fire Department does not need additional management structure, which the Board discussed briefly.
John Cassone of 7th Avenue also commented that the Village did not need additional spending on a management structure in the Fire Department. He suggested correcting some of the problems in the department before hiring additional supervisory employees. He mentioned the Pelham Development Council did not support additional spending on fire department management.
Ned Baldwin, owner of the vacant property on Boulevard, asked for the Village’s position on his proposals to develop the property, and the Board discussed the matter with him.
Item #9 – Authorizing the appointment of a Laborer in the Public Works Dept.
After discussion and on the motion of Trustee Homan, seconded by Trustee Greco, the following resolution was adopted by the Board of Trustees of the Village of Pelham by vote of seven in favor, none opposed, as follows:
AUTHORIZING THE APPOINTMENT OF RICHARD ROSSOMANDO
AS A LABORER, “FIRST” (ENTRY LEVEL)
WITH THE VILLAGE OF PELHAM PUBLIC WORKS DEPARTMENT
BE IT RESOLVED, that the Board of Trustees of the Village of Pelham hereby authorizes the appointment of Richard Rossomando, Tuesday, September 7, 2004, to the position of Laborer, “First”, at a starting salary of $42,960, subject to the requirements of Civil Service, for a six-month probationary period in accordance with the CSEA contract, and authorizes the Mayor, the Village Administrator and the Public Works General Foreman to take the necessary and appropriate actions to effect this appointment.
Item #10 -- Fourth Avenue – Request for Speed Humps.
The Board discussed the details of installing speed humps on 4th Avenue, and Trustee Rozycki explained how 4th Avenue had become a cut-through street. 4th Avenue residents Gary Hyer and Paul Santacroce spoke in favor of the speed humps. Engineer Steve Grogg made a brief presentation and gave his findings that the best locations would be the 1/3 points in the street for maximum speed reduction. Chief Benefico was concerned the speed humps might redirect the traffic elsewhere.
On the motion of Trustee Homan, seconded by Trustee Rozycki, the Board unanimously adopted (Trustee Greco absent) the motion that the Village Administrator should get estimates on the installation of two (2) speed-humps on 4th Avenue, between Lincoln Avenue and 6th Street, and should be authorized to spend up to $5,000, with additional amounts requiring Board approval.
Item #11 -- Ancon Avenue – Request for Speed Humps.
The Board discussed the details of installing speed humps on Ancon Avenue, and Trustee Homan explained how vehicles traveling on Ancon Avenue regularly exceeded the posted speed limits. Engineer Steve Grogg gave a brief report, and mentioned that his findings were similar to 4th Avenue that the best locations would be the 1/3 points in the street for maximum speed reduction.
On the motion of Trustee Homan, seconded by Trustee Potocki, the Board unanimously adopted (Trustee Greco absent) the motion that the Village Administrator should get estimates on the installation of two (2) speed-humps on Ancon Avenue, between Boulevard and Eastland Avenue, and should be authorized to spend up to $5,000, with additional amounts requiring Board approval.
Item #12 -- Lincoln Avenue and 9th Ave/Highbrook Ave. Intersection Review and Recommendation for changes.
The Village Administrator gave a brief report, regarding the 9th Avenue and Lincoln Avenue intersection, Mr. Grogg, Howard Ostereicher from Verde Electric, and the Village Administrator including the current configuration of the traffic controls.
Engineer Grogg recommended putting in a 3-phase traffic operation, but that a more efficient operation would be to put in magnetic vehicle detection loops. However, the total estimate of costs to turn the intersection into a 3-phase non-detected intersection is between $5-10,000, and installing the magnetic detectors would probably increase the price closer to $15,000.
On discussing the matter, the Board requested the Police Chief review the matter within the department and report back to the Board by Friday, September 18, 2004.
Item #13 -- Resolution to make parking rules in the Pelhamwood section consistent with those in the Heights.
After discussion and on the motion of Trustee Merrick, seconded by Trustee Rozycki, the following resolution was adopted by the Board of Trustees of the Village of Pelham by vote of five in favor, none opposed, (Greco and Homan absent) as follows:
RESOLUTION
TO AMEND THE CODE TO MAKE PARKING RULES IN THE PELHAMWOOD SECTION
CONSISTENT WITH THOSE IN THE HEIGHTS REVOKING “NO PARKING CERTAIN HOURS”
AND INSTITUTING 2-HOUR ON-STREET “LIMITED TIME PARKING” REGULATIONS
§ 90-52. Schedule XIII: No Parking Certain Hours.
In accordance with the provisions of § 90-19, the parking of vehicles is prohibited in the following locations during the hours indicated of any day except Sundays and holidays, unless otherwise indicated.
Name of Street Side Hours Location
Benedict Place Both 9:00 a.m. to 10:00 a.m.; From Harmon Avenue
2:00 p.m. to 3:00 p.m. to Pelhamwood Avenue
Clifford Avenue Both 9:00 a.m. to 10:00 a.m.; From Washington Avenue
2:00 p.m. to 3:00 p.m. to Harmon Avenue
Fraser Street Both 9:00 a.m. to 10:00 a.m.; From Washington Ave. to
2:00 p.m. to 3:00 p.m. Eighth Street
Harmon Avenue Both 9:00 a.m. to 10:00 a.m.; From Benedict Place to
2:00 p.m. to 3:00 p.m. Clifford Avenue
Highbrook Avenue East/ West 9:00 a.m. to 10:00 a.m.; From a point 15 ft. north of
2:00 p.m. to 3:00 p.m. the catch basin at Washington Avenue to
Lincoln Avenue
Highbrook Avenue West 9:00 a.m. to 10:00 a.m.; From a point 130 ft. north
2:00 p.m. to 3:00 p.m. of Pelhamwood Avenue to Lincoln
Avenue
Storer Avenue Both 9:00 a.m. to 10:00 a.m.; From Washington Ave. to
2:00 p.m. to 3:00 p.m. Clifford Avenue
Washington Avenue South 9:00 a.m. to 10:00 a.m.; From Young Avenue to the
2:00 p.m. to 3:00 p.m. New Rochelle line
Young Avenue Both 9:00 a.m. to 10:00 a.m.; From Washington Ave. to
2:00 p.m. to 3:00 p.m. Harmon Avenue
that the following additions are made to § 90-53. Schedule XIV: Limited-Time Parking.
Name of Street Side Time Limit Hours/Days Location
Benedict Place Both 2 hrs. 8 a.m. to 6 p.m. From Harmon Ave.
To Pelhamwood Ave.
Clifford Avenue Both 2 hrs. 8 a.m. to 6 p.m. From Washington Ave. to Harmon Ave.
Fraser Street Both 2 hrs. 8 a.m. to 6 p.m. From Washington Ave. to Eighth Street
Harmon Avenue Both 2 hrs. 8 a.m. to 6 p.m. From Benedict Place to Clifford Avenue
Highbrook Ave. East/West 2 hrs. 8 a.m. to 6 p.m. From a point 15 ft. north of the catch
basin at Washington Ave. to Lincoln Ave
Highbrook Ave. West 2 hrs. 8 a.m. to 6 p.m. From a point 130 ft. north of
Pelhamwood Avenue to Lincoln Avenue
Storer Avenue Both 2 hrs. 8 a.m. to 6 p.m. From Washington Ave. to Clifford Ave.
Washington Ave. South 2 hrs. 8 a.m. to 6 p.m. From Young Avenue to the
New Rochelle Line
Young Avenue Both 2 hrs. 8 a.m. to 6 p.m. From Washington Ave. to Harmon Ave.
AND BE IT FURTHER RESOLVED that the Village Administrator, the Village Clerk, the Police Chief and the Public Works General Foreman are authorized to take the necessary and appropriate actions to effect these parking regulation changes.
Item #14 -- Authorizing the award of contract 2004-08 for Survey work to survey two (2) village parcels of land.
AUTHORIZING THE AWARD OF CONTRACT NUMBER 2004-08
BASED ON THE REQUEST FOR BIDS FOR
SURVEY WORK TO SURVEY TWO (2) VILLAGE PARCELS OF LAND
WHEREAS, The Village Of Pelham Issued A Request For Proposals for Contract 2004-08 for Survey Work To Survey Two (2) Village Parcels Of Land; and
WHEREAS, a public notice was duly published on Wednesday, August 4, 2004, in the Gannett Westchester Newspaper, an official newspaper of the Village of Pelham, eight companies were sent the bid documents, and one company submitted a bid, at which time the Village re-bid the contract; and
WHEREAS, a public notice of the re-bid was published on Saturday, August 21, 2004, and an additional six companies were sent the bid documents, and two companies submitted a bid, at which time the Village has two prices as a comparison, and at 11:15 a.m. on Wednesday, September 1, 2004, the Village publicly opened and read aloud two (2) proposals, which were as follows:
1. Aristotle Bournazos Land Surveyors $9,000 for item 1; $1,500 for item 2
2. Ward Carpenter Land Surveyors $11,700 for item 1; $3,500 for item 2
WHEREAS, Administrator Richard Slingerland has determined that the lowest responsible bid that meets the requirements is Aristotle Bournazos Land Surveyors $9,000 for item 1 and $1,500 for item 2.
NOW, THEREFORE, BE IT RESOLVED, that the Village hereby awards Contract 2004-08 for Survey Work To Survey Two (2) Village Parcels Of Land to Aristotle Bournazos Land Surveyors of New Rochelle, New York at the total approximate bid cost of $9,000 for item 1 and $1,500 for item 2; and be it
FURTHER RESOLVED, that the Mayor and Village Administrator are authorized to take the necessary and appropriate actions to effect and execute this contract; and be it
FURTHER RESOLVED, that it is understood and made a matter of record that while the Village will pay the contractor for the cost of defining the new parcel of surplus property (estimated between 200-500 s.f.) along the village-owned B & W Right-Of-Way, the costs of establishing the parcel shall be borne and reimbursed to the Village by the purchaser(s) of the newly defined property.
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Downtown Revitalization |
10:15 p.m. |
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15 |
Authorizing submission of a grant application to the Hudson River Greenway |
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After discussion and on the motion of Trustee Merrick, seconded by Trustee Potocki, the following resolution was adopted by the Board of Trustees of the Village of Pelham by vote of five in favor, none opposed, two absent, as follows:
RESOLUTION
AUTHORIZING A GRANT APPLICATION
TO THE HUDSON RIVER VALLEY GREENWAY
REQUESTING A GRANT
IN THE AMOUNT OF $10,000
TO FUND DOWNTOWN PLANNING
IN THE FORM OF LANDSCAPING, PLANNING
AND DESIGN IMPROVEMENTS
WITH A FOCUS ON PARKING NEEDS
AND THE LINEAR GREENSPACE ON WOLFS LANE
WHEREAS, the Board of Trustees of the Village of Pelham adopted a resolution to become a Hudson River Valley Greenway community on November 5, 2002; and
WHEREAS, the Village of Pelham is making a multi-faceted approach to Downtown Revitalization and Economic Development, which includes the hiring of a Downtown Business Consultant, and implementation of a recently approved FTA Grant of $257,000 for Architectural and Engineering Planning and Design for public commuter parking at municipally-owned parking lots on First Street and off of Sparks Avenue; and
WHEREAS, the Village is seeking to take a broad approach to improving the Downtown by consolidating municipal offices, keeping the Post Office in the Downtown Business area, and establishing a plan for the best use(s) for privately owned property, including the best mix of retail and residential uses.
Therefore, BE IT RESOLVED that the Mayor and Board of Trustees of the Village of Pelham authorizes the submission of an application by the Village of Pelham by the Village Administrator to the Hudson River Valley Greenway in the amount of ten thousand dollars ($10,000) with at least a local match of $10,000 by the Village of Pelham, to establish an area Plan for landscaping, planning and design improvements, with a focus on improvements to address parking needs and to beautify the linear greenspace on Wolfs Lane.
BE IT FURTHER RESOLVED, that the Village Administrator is authorized to submit the application, sign all the necessary documents and make all the appropriate and necessary assurances.
Item #16 -- Authorizing submission of a grant application to the Main Street program.
After discussion and on the motion of Trustee Merrick, seconded by Trustee Potocki, the following resolution was adopted by the Board of Trustees of the Village of Pelham by vote of five in favor, none opposed, two absent, as follows:
RESOLUTION
ENDORSING A GRANT APPLICATION TO THE MAIN STREET PROGRAM
BY THE PELHAM PICTURE HOUSE PRESERVATION, LLC AS L.P.A.
REQUESTING A GRANT IN THE TOTAL AMOUNT OF $200,000 TO FUND
DOWNTOWN ECONOMIC DEVELOPMENT AND IMPROVEMENTS
SPECIFICALLLY FOR A FAÇADE RENOVATION PROGRAM,
A STREETSCAPE IMPROVEMENT PROGRAM, AND
DEVELOPMENT OF A DOWNTOWN BUSINESS DISTRICT ANCHOR
WHEREAS, the Board of Trustees of the Village of Pelham supports the cooperative efforts of businesses in the Pelham Downtown District to improve and revitalize the business district; and
WHEREAS, the Village of Pelham is making a multi-faceted approach to Downtown Revitalization and Economic Development, which includes the hiring of a Downtown Business Consultant, the commitment of a Downtown Liaison, and administrative services through the Village Administrator’s Office; and
WHEREAS, it is planned that the Pelham Picture House Preservation, LLC, shall submit an application to the Main Street program, in cooperation with the Village of Pelham, businesses in the Pelham Chamber of Commerce, the Pelham Historical Society, the Pelham Preservation Society, and other non-profit and civic oriented groups in the Village of Pelham (e.g. the Junior League, the Pelham Civics, the Rotary Foundation, etc.); and
WHEREAS, the Village of Pelham supports the application structured as follows:
$100,000 for a Downtown Anchor Building/Business (Pelham Picture House)
$25,000 for a Downtown Streetscape Improvement (Lighting, landscaping, beautification, fences, benches, etc.) along the Downtown Business corridor
$75,000 for building façade restorations and improvements (approx. 20 buildings identified); and
WHEREAS, the Village of Pelham is committed to matching funds through in-kind services for administration by the Village Administrator’s Office, the Village Clerk/Downtown Liaison, the Downtown Consultant for Business District Planning, and beautification funding estimated at a total value of $60,000.
NOW, THEREFORE, BE IT RESOLVED that the Mayor and Board of Trustees of the Village of Pelham endorses the submission of a grant application by the Pelham Picture House Preservation, LLC, and commits to match by in-kind services and matching funds for the Streetscape project(s) to initiate and implement economic development and business district improvements, and
BE IT FURTHER RESOLVED, that the Village Administrator is authorized to take the necessary and appropriate actions to assist in the submission of the application, sign any necessary documents on behalf of the Village and make any appropriate and necessary assurances.
* Administrator’s Note: While the Board authorized the submission of a grant to the Main Street program, the Pelham Picture House Preservation and the Village Administration did not submit the application by the deadline of September 20th, as there was not enough time to obtain all the necessary agreements or submit all the information necessary with the application packet.
Housekeeping items:
Item #17 -- Old Business/New Business. The Board had no old or new business to discuss.
Item #18 -- Approval of claims and authorization of payment.
After discussion and on the motion of Trustee Merrick, seconded by Trustee Potocki, the following resolution was adopted by the Board of Trustees of the Village of Pelham by vote of five in favor, none opposed, two absent, as follows:
RESOLUTION
WHEREAS, pursuant to Section 5-524 of the New York State Village Law, the Board of Trustees shall audit all claims against the Village.
NOW, THEREFORE, BE IT HEREBY RESOLVED, that the Board of Trustees after audit of the following claims, authorizes payment for services rendered and materials received, for the following items that have been submitted to the Treasurer's Office for payment and authorized by the Village Administrator:
Fund Name: Amount
General Fund $103,824.78
Water Fund $21,600.63
Capital Projects Fund $0.00
Trust and Agency Fund $700.00
Grand Total $126,125.41
NOW, THEREFORE, BE IT
RESOLVED, that this Board hereby approves payment of the above mentioned claims and authorizes payment thereof, subject to review and approval by Trustee Mike Rozycki or Trustee Mia Homan prior to payment.
Item #19 – Minutes. All approved without any changes -- March 16, 2004, April 7, 2004, April 20, 2004 – Budget Adoption, May 4, 2004, May 18, 2004.
There was no further business, and on the motion of Trustee Rozycki, seconded by Trustee Merrick, the Board voted unanimously to adjourn at 10:50 p.m.
Respectfully submitted,
Richard Slingerland
Administrator/Deputy Clerk