VILLAGE OF PELHAM

BOARD OF TRUSTEES MEETING

WEDNESDAY, OCTOBER 5, 2005, 7:30 PM

VILLAGE HALL - 195 SPARKS AVENUE, PELHAM, NY

MEETING MINUTES

1.                  Meeting Called To Order

2.                  Pledge of Allegiance

3.                  Mayor’s Report

4.                  Trustees’ Reports

5.                  Village Administrator’s Report

6.                  Public Comment                                                                                                      

      #       Agenda Items:                                                                                                  Vote         

VILLAGE OF PELHAM BOARD OF TRUSTEES

VILLAGE HALL - 195 SPARKS AVENUE, PELHAM, NY

WEDNESDAY, OCTOBER 5, 2005

Mayor Michael Clain called the meeting to order at 7:30 p.m., and everyone recited the Pledge of Allegiance.

The following members of the Board of Trustees were present:

Mayor Michael Clain, Trustees Ciro Greco, Mia Homan, David Merrick, Peter Potocki and Michael Rozycki.  Absent – Trustee Edward Hotchkiss.

Village staff in attendance:

Village Administrator Richard Slingerland.

Item #3.  Mayor’s Report

Mayor Clain announced that the Verde Electric had begun the traffic signal improvement work on Pelhamdale Ave., Colonial Ave. and Wolfs Lane.

Item #4 – Trustees Reports: 

Trustee Potocki announced that the Village planned to hire a police officer candidate to replace a recent retiree. 

Trustee Homan reported that there would be a meeting on the major emergency snow removal plan for the Downtown with the Chamber of Commerce on Thursday evening. 

Trustees Rozycki, Merrick and Greco had no reports to make at this time.

Item #5 – Village Administrator’s Report: 

The Village Administrator had nothing to report at this time.

Item #6 – Public Comment: 

There was no public comment at this time.

Item #7 -- Annual adoption of the Base Assessment Proportions of the Village of Pelham for the 2006 Village Tax 6 Village Tax Year.

Mayor Clain briefly explained that this adoption of last years’ assessment proportions, slows the shift in tax base from residential to commercial properties, because residential properties are increasing in value at a much higher rate than commercial properties.

A motion was made by Trustee Greco, with a second by Trustee Rozycki to adopt the Resolution.  The motion passed with six in favor, none opposed, Trustee Hotchkiss absent. 

RESOLUTION

ADOPTING THE BASE ASSESSMENT PROPORTIONS

FOR THE VILLAGE OF PELHAM

FOR THE 2006 VILLAGE TAX YEAR

BE IT RESOLVED, that the Board of Trustees of the Village of Pelham hereby adopts the 2005 Adjusted Base Proportions using the 2004 Reference Roll for the Village of Pelham on the request and recommendation of the Assessor, at the rates of 83.835743  for Homestead, and 16.164257 for Non-Homestead; and

BE IT FURTHER RESOLVED the Mayor, Village Administrator/Treasurer and the Assessor are authorized to take the necessary and appropriate steps to effect this action.

Item #8 -- Discussion of the options and alternatives presented by Buckhurst, Fish and Jacquemart (BFJ) for development of the Village Yard behind Village Hall.

The Mayor and Board discussed the three options presented at the most recent Public Meeting.  These options include relocation and/ore reconstruction of the Village Yard and Central Garage, Village Hall, Fire Headquarters, Police Station, and the Post Office.  Mayor Clain presented and reviewed the Powerpoint slides prepared by BFJ for the Village property re-development proposal.  He explained that the Village is in ongoing negotiations with the owners of Pelpark (whose construction consultant was in attendance this evening), that the Village was in ongoing negotiations and discussions with the U.S. Postal Service.  Options are also being considered that increase the number of parking spaces available to commuters, and coordination with the developers of the proposed PelPark Property.   

The Mayor wanted to discuss all the proposals publicly with the Trustees in order to get a sense of the Board and give some guidance to the Village’s consultants.

Item #9 -- Parking on Franklin Pl. between Nyac and Wolfs Lane:

a) change restrictions;       b) discuss feasibility of diagonal parking

The Board discussed the issues they had considered with the resolution adopted on September 20^th.  After discussion, on the motion of Trustee Potocki, seconded by Trustee Greco, they decided the hours adopted for the school should be amended to 7 a.m. to 6 p.m., for the school to utilize as they see fit.

ADD NEW LANGUAGE:

Name of Street          Side                Time Limit      Hours/Days                Location

Franklin Place           South              7 a.m. to 4 p.m.         M-F, and         6 spaces, west of

all day             Nyac Ave., in front

Saturday         of the Middle School

Regarding diagonal parking, the Board asked the Administrator to measure Franklin Place and evaluate whether diagonal parking would be feasible on that portion of the street.

Item #10 -- Authorization and approval of accounts payable:

The Trustees reviewed the bills, and Trustee Rozycki asked about the status of four to six bills he had pulled aside for better documentation.  The Administrator explained that two of the six invoices complied with the Village’s purchasing policy, but the others did not.  He explained that the heads of the Police and Public Works Departments did not understand or attempt to comply with the parameters of the purchasing policy, as they felt they should have more flexibility.

The Board requested Administrator Slingerland include a review of the Village Purchasing Policy on the agenda of the next regular meeting.  The Board also requested that the staff research into the Town of Pelham and the Village of Pelham Manor Purchasing Policies. 

A motion was made by Trustee Homan, with a second by Trustee Potocki to approve the accounts payable.  The motion passed with five in favor, none opposed and one abstention (Trustee Rozycki).  Trustee Hotchkiss was absent.

RESOLUTION

WHEREAS, pursuant to Section 5-524 of the New York State Village Law, the Board of Trustees shall audit all claims against the Village.

NOW, THEREFORE, BE IT HEREBY RESOLVED, that the Board of Trustees after audit of the following claims, authorizes payment for services rendered and materials received, for the following items that have been submitted to the Treasurer's Office for payment and authorized by the Village Administrator:

Fund Name:                                                               Amount

General Fund                                                        $181,189.63

Water Fund                                                              $42,520.50

Capital Projects Fund                                             $17,838.95

Trust and Agency Fund                                                  $56.25

H3 Fund                                                                             $0.00

                                               Grand Total             $241,605.33

NOW, THEREFORE, BE IT RESOLVED, that this Board hereby approves payment of the above-mentioned claims and authorizes payment thereof.

Item #11 – Old Business/New Business:  The Administrator asked the Board to include a resolution to extend an offer of employment to a candidate for police officer. 

A motion was made by Trustee Homan, with a second by Trustee Merrick to extend an offer of employment to Christopher Corrado of Pelham, NY to the position of Police Officer.  Mr. Corrado is currently a Police Officer in the City of Mount Vernon.  The motion passed with six in favor, and none opposed.  Trustee Hotchkiss was absent.

RESOLUTION

AUTHORIZING THE EXTENSION OF AN OFFER OF EMPLOYMENT

AND APPOINTMENT BY THE MAYOR

TO CHRISTOPHER CORRADO AS A POLICE OFFICER

WITH THE VILLAGE OF PELHAM POLICE DEPARTMENT

BE IT RESOLVED, that the Board of Trustees of the Village of Pelham hereby authorizes the extension of an offer of employment and appointment by the Mayor of Christopher Corrado of Pelham, NY, to the position of Police Officer – Grade Four (4), at a salary of $50,094 subject to the requirements of Civil Service, for a twelve (12) month probationary period, and authorizes the Mayor, the Village Administrator and the Police Chief to take the necessary and appropriate actions to effect this offer of employment.

Item #12 -- Approval of Meeting Minutes:  June 21, 2005;  July 19, 2005;   August 24, 2005;  September 6, 2005;  September 20, 2005.

Following review of the minutes a motion was made by Trustee Homan, with a second by Trustee Merrick to accept the minutes of the June 21, 2005 regular meetings. The motion passed with five in favor, none opposed and one abstention (Trustee Rozycki).  Trustee Hotchkiss was absent.  Mayor Clain asked the Administrator to make sure the minutes were never more than one meeting behind.  The Administrator agreed to have it addressed.

Item #13 -- Executive Session on Personnel matters:

A motion was made by Trustee Homan, with a second by Trustee Rozycki to adjourn the public portion of the regular meeting of the Village Board, in order to discuss a personnel matter that was the subject of potential litigation.  The motion passed with six in favor and none opposed.  Trustee Hotchkiss was absent.

Respectfully submitted,

Dennis DelBorgo, Administrative Aide

Richard Slingerland, Administrator/Deputy Clerk