VILLAGE OF PELHAM

BOARD OF TRUSTEES MEETING

TUESDAY, NOVEMBER 2, 2004, 8:00 PM

VILLAGE HALL - 195 SPARKS AVENUE, PELHAM, NY

 

MINUTES

 

 

1.                  Call Public Meeting To Order

2.                  Pledge of Allegiance

3.                  Mayor’s Report

4.                  Trustees’ Reports

5.                  Village Administrator’s Report

6.                  Public Comment                                                                                 Approximate

                                                                                                                                      StartingTime

      #       Agenda Items:                                                                                             of Discussion

 

Site Plan Amendment

8:15 p.m.

7

Considering a request by DeDona for a change to the windows relative to the Site Plan application and approval for the home being built at Corona Ave.

 

 

Procurement

8:45 p.m.

8

Authorizing a Consulting Agreement with Antonucci and Associates to perform an evaluation and prepare a budget for repairs to Parking Decks in Lots 2 and 3.

 

9

Authorizing the use of a Greenway Grant to fund a landscape design for improvements to a linear park from First Street to Boulevard, including alternative parking layouts in the block from Boulevard to Second Street.

 

 

Grants

 

10

Authorizing a grant agreement with the Hudson River Greenway for a grant in the amount of $7,500.

 

 

Housekeeping

9:00 p.m.

11

Old Business/New Business

 

12

Approval of accounts payable and authorization of payment

 

13

Motion to approve the minutes

 

14

Adjournment

 

 

* Next meeting of the Board of Trustees – 8 p.m. Tuesday, November 2, 2004

Agenda is subject to change until the night of the meeting.

 

 

MINUTES OF A REGULAR MEETING OF

THE VILLAGE OF PELHAM BOARD OF TRUSTEES

VILLAGE HALL, 195 SPARKS AVENUE, PELHAM, NEW YORK

NOVEMBER 2, 2004  8 p.m.

 

Mayor Michael J. Clain called the meeting to order at 8:00 p.m., and the pledge of allegiance followed.

 

The following members of the Board of Trustees (BOT) were present:

Mayor Michael J. Clain, Trustees Ciro Greco, Mia Homan, David Merrick, Peter Potocki and Michael Rozycki.  Trustee Edward Hotchkiss absent.

 

Village staff attending the meeting were:

Village Administrator Richard Slingerland.
 

Item #3 – Mayor’s Report:  Mayor Clain reported on the upcoming November 9th public meeting on the Village Yard issue.  He also announced the November 18th Round Table discussion on shared services scheduled at the D’Aronco Townhouse to be attended by the Mayor and a Trustee from Pelham and Pelham Manor, with Maggie Klein moderating. 

 

Item #4 – Trustees’s Reports: 

Trustee Greco reported that the negotiations with the Firefighters were finishing up.

 

Trustee Potocki reported that he would be attending the November 9th Meeting on the Village site, and that the Village was coordinating with the Duncan Meters to start offering meter keys.

 

Trustee Rozycki made a brief report on the Village’s investments and what could be done to improve our interest earnings.

 

Trustee Homan reported on the next scheduled bargaining session with the CSEA.

 

Trustee Merrick reported that leaf season was under way.

 

Mayor Clain announced that the assignment of a crossing guard at Wolfs Lane and Colonial Avenue from 2:15 p.m. to 7 p.m. had begun.

 

Item #5 – Administrator’s Report:  Administrator Slingerland reported that Parking Permit renewal day was coming soon, and that the Village would work off waiting lists from now on instead of making people start lining up at Village hall at 5 a.m.

 

Item #6 – Public Comment:  There was no public comment.

 


 

Item #7 -- Considering a request by DeDona for a change to the windows relative to the Site Plan application and approval for the home being built at Corona Ave.

 

The Board discussed at length the application by DeDona to change the windows on their single family home project at Corona Avenue.  It was noted that the windows had already been installed in the building, and that the Village had received several calls about the issue.  Joseph DeDona made a presentation on his request to change the windows from Magnum model windows to Integrity model windows.  Paul Tapogna, Barbara Bartlett and Ron Czajka attended and made comments on the proposal to change the windows from the approved plans.  There was lengthy discussion back and forth about the details of the project, and Mayor Clain asked what the best direction would be to move this project forward.  David Grigg commented that he did not like the look of the house with the current windows in, and that they should be held to the approved plans. 

 

On completion of the discussion, the Board voted five to one (Homan, no, Hotchkiss absent) to refer the matter back to the Architectural Review Board (ARB) for report and recommendation from their November 10th ARB meeting.

 

Item #8 -- Authorizing a Consulting Agreement with Antonucci and Associates to perform an evaluation and prepare a budget for repairs to Parking Decks in Lots 2 & 3.

 

After discussion and on the motion of Trustee Merrick, seconded by Trustee Rozycki, the following resolution was adopted by the Board of Trustees of the Village of Pelham by vote of six in favor, none opposed, one absent (Hotchkiss), as follows:

 

RESOLUTION

 

AUTHORIZING THE AWARD OF ENGINEERING SERVICES

AND AN AGREEMENT WITH ANTONUCCI AND ASSOCIATES OF PELHAM, NY,

TO PERFORM AN EVALUATION AND PREPARE A BUDGET

FOR REPAIRS TO PARKING DECKS IN PARKING LOTS 2 AND 3

 

WHEREAS, the Village of Pelham General Foreman Harry Pallett spoke recently with Robert Antonucci, P.E., President of Antonucci And Associates Of Pelham, NY, to request an evaluation of Parking Decks in Parking Lots 2 and 3; and

 

WHEREAS, the Village received an estimate from Mr. Antonucci for his services to prepare an evaluation to be the subject for an RFP for services in the amount of $8,300, not including tests and lab expenses, to establish requirements and parameters for required repairs to the decks, bid and contract documents not included but to be the subject of a separate agreement.

 

NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees authorizes the award of Engineering Services as proposed to Antonucci And Associates Of Pelham, NY, at the total approximate cost of eight thousand three hundred dollars ($8,300.00), for performing the work under this contract, with inspection and lab costs to be handled by the Village as directed by the engineer and billed separately to the Village; and be it

 

FURTHER RESOLVED, that the Village Administrator is hereby authorized to execute a contract for professional services with Antonucci And Associates Of Pelham, NY and authorizes the necessary and appropriate actions to effect the work under this contract, with an additional expenditure planned for in the amount not to exceed ten thousand dollars ($10,000) for testing and laboratory services as directed by the engineer.

 

Item #9 -- Authorizing the use of a Greenway Grant to fund a landscape design for improvements to a linear park from First Street to Boulevard, including alternative parking layouts in the block from Boulevard to Second Street.

 

The Board discussed the matter before them.  Trustee Greco recommended against including a plan for the B & W green space with this proposal.  John Cassone of 7th Avenue explained that in the past there were concerns about making the B & W area a park, because it would open it up to everyone.  The question came up whether there were any restrictions from the Village’s utilizing the green-space park area along Wolfs Lane for parking.  Pete Potocki commented that other municipalities like Manhasset and Scarsdale had designed and laid out very nice parking areas in their downtowns, while maintaining a park-like feel to the landscaping and surrounding area.

 

After discussion, on the motion of Trustee Potocki, seconded by Trustee Rozycki, the Board of Trustees of the Village of Pelham moved and voted unanimously by vote of six in favor, one absent (Hotchkiss) to use the Village’s Hudson River Greenway grant in the amount of $7,500 towards funding a landscaping and design plan for improvements to the linear park from First Street to Boulevard, including alternative parking layouts in the block from Boulevard to Second Street.

 

Item #10 -- Authorizing a grant agreement with the Hudson River Greenway for a grant in the amount of $7,500.

 

After discussion and on the motion of Trustee Merrick, seconded by Trustee Greco, the following resolution was adopted by the Board of Trustees of the Village of Pelham by vote of six in favor, none opposed, one absent (Hotchkiss), as follows:

 

RESOLUTION

 

AUTHORIZING A GRANT MEMORANDUM OF UNDERSTANDING WITH

THE HUDSON RIVER VALLEY GREENWAY

IN THE AMOUNT OF $7,500 TO FUND DOWNTOWN PLANNING

IN THE FORM OF LANDSCAPING, PLANNING AND DESIGN IMPROVEMENTS

WITH A FOCUS ON PARKING NEEDS AND

THE LINEAR GREENSPACE ON WOLFS LANE

 

BE IT RESOLVED that the Mayor and Board of Trustees of the Village of Pelham authorizes the Mayor to execute a memorandum of understanding with the Hudson River Valley Greenway in the amount of seven thousand five hundred dollars ($7,500) with a local match of $10,000 and like-in-kind match of time and expenses by the Village of Pelham, to establish an area Plan for landscaping, planning and design improvements, with a focus on improvements to address parking needs and a landscaping plan to beautify the linear greenspace on Wolfs Lane

 

BE IT FURTHER RESOLVED, that the Mayor, Village Administrator and Village Attorney are authorized to take the necessary and appropriate actions to effect this memorandum of understanding.

 

Item #11 – Old Business/New Business:  None.

 

Item #12 -- Approval of accounts payable and authorization of payment: 

 

After discussion and on the motion of Trustee Rozycki, seconded by Trustee Merrick, the following resolution was adopted by the Board of Trustees of the Village of Pelham by vote of six in favor, none opposed one absent (Hotchkiss), as follows:

 

RESOLUTION

 

WHEREAS, pursuant to Section 5-524 of the New York State Village Law, the Board of Trustees shall audit all claims against the Village.

 

NOW, THEREFORE, BE IT HEREBY RESOLVED, that the Board of Trustees after audit of the following claims, authorizes payment for services rendered and materials received, for the following items that have been submitted to the Treasurer's Office for payment and authorized by the Village Administrator:

 

Fund Name:                                                               Amount

 

General Fund                                                           $18,840.35

Water Fund                                                              $18,722.25

Capital Projects Fund                                                       $0.00

Trust and Agency Fund                                                    $0.00

H3 Fund                                                                             $0.00

                                               Grand Total               $37,562.60

 

NOW, THEREFORE, BE IT

 

RESOLVED, that this Board hereby approves payment of the above mentioned claims and authorizes payment thereof.

 

Item #13 – Motion to approve the minutes:  The Board unanimously approved the minutes of July 13 and 20, 2004.

 

Item #14 – Adjournment:  On the motion of Trustee Potocki, seconded by Trustee Homan, the Board voted unanimously by vote of six in favor, none opposed, one absent (Hotchkiss), to adjourn the Meeting into Executive Session on collective bargaining contractual negotiations and personnel matters at 10:10 p.m.

 

Respectfully submitted,

 

Richard Slingerland

Administrator/Deputy Clerk